Propiva replaces the reactive chaos of traditional building management with an AI system that triages, drafts, tracks and resolves — automatically.
Propiva handles the full lifecycle of commercial building operations — from tenant onboarding to contractor coordination.
Every request is instantly classified by urgency. The AI drafts a professional contractor email — with the right trade, the right contact and the right tone — in under 30 seconds.
Manage your entire portfolio from a single view. Track open requests, compliance status and tenant activity across all buildings in real time.
Tenants submit requests, track progress and message your team through a clean web portal. No app required. No phone tag. Full audit trail.
Upload certificates, set renewal dates and get alerts weeks before anything expires. Never miss a lift cert, fire safety check or insurance renewal again.
Maintain a preferred contractor list by trade. The AI selects the right contractor automatically when triaging requests and drafting emails.
Every maintenance request has a threaded conversation. Tenants, managers and the AI exchange updates — with photo attachments supported throughout.
Propiva turns reactive property management into a smooth, AI-orchestrated workflow.
Through the tenant portal, tenants describe the issue and attach photos. They get an instant AI acknowledgement.
Propiva classifies priority, identifies the right trade and drafts a professional contractor email — ready for your review.
You review the draft, select the contractor and approve. The tenant portal updates status automatically.
All communications, status changes and activity are logged. Full audit trail for every request, every building.
The same outcome — handled faster, cheaper and with a complete audit trail.
| Capability | Traditional Manager | ✦ Propiva |
|---|---|---|
| 24/7 maintenance intake | Business hours only | ✓ Always on |
| Emergency triage time | 30–60 min | ✓ Under 30 seconds |
| Tenant portal | ❌ Email & phone only | ✓ Included |
| Contractor email drafting | Manual, hours later | ✓ AI-drafted instantly |
| Compliance tracking | Spreadsheets / reminders | ✓ Automated alerts |
| Cost per building | $5,000–$8,000/yr | ✓ From $299/mo |
| Audit trail | Paper / inconsistent | ✓ Full digital trail |
| Portfolio visibility | Weekly reports | ✓ Real-time dashboard |
Adjust the sliders to match your portfolio. The numbers speak for themselves.
Start free. Scale as your portfolio grows. Cancel anytime.
All plans include a 14-day free trial · No credit card required · Cancel anytime
Stop paying a building manager $6,500 a year per property. Start owning your portfolio like an institution.